How to Show Headings and Texts in PDF Documents

Jotform’s new Jotform PDF Editor makes it easy to add both default and custom headings and texts to your form’s PDF Documents. You can use this feature to clarify the document’s purpose, provide additional details, specify the terms and conditions of your services, and include instructions for the next steps after receiving the PDF. This functionality makes your documents more informative and user-friendly, ensuring that form users have all the necessary information at their fingertips. This is especially useful for professional documents where highlighting key sections is important.

Adding Headers and Paragraphs from Your Form

Headers and paragraphs on your form will automatically be part of the default PDF copy of the submission. If you update them on your form, you can manually add the updated version to the PDF document if needed. You can also include these elements on additional pages beyond their default placement in the PDF. Here’s how to do it:

1. On your My Workspace page, click on Type at the top and in the Dropdown menu that opens, uncheck the boxes next to all the assets except Forms, so only they’ll be shown on the page.

2. Hover your mouse over the form with the headers and paragraphs you want to be included in the PDF Document, and click on More on the right side of the page.
3. Then, in the Dropdown menu, under the Data column, click on Create PDF Document. You’ll see Open PDF Editor instead if your form had at least one PDF Document created for it previously.

4. Next, in the New Browser tab that opens with your PDF Editor page, go to the Form Fields tab of the Add Element menu on the left side of the page.
5. Now, drag and drop or click on the Heading or Paragraph elements that you want to add to your PDF document.

That’s it! You’ve successfully added a heading or paragraph from your form to your PDF document.

Adding Basic Heading and Text Elements to Your PDF Document

You can also add and customize a new heading or paragraph in PDF Editor that’s different from those on your form. Here’s how to do it:

1. While your assets are filtered by the Form type on your Workspace page, hover your mouse over the form with the PDF Document that you want to add custom headers or paragraphs to, and click on More on the right side of the page.
2. Then, in the Dropdown menu, under the Data column, click on Create PDF Document. You’ll see Open PDF Editor instead if your form has at least one PDF Document created for it previously.

3. Next, in the New Browser tab that opens with your PDF Editor page, go to the Basic Elements tab of the Add Element menu on the left side of the page.
4. Now, drag and drop or click on the Heading or Text elements that you want to add to your PDF Document.

That’s it! Now, you’ve added a new heading or paragraph to your PDF document.