Event Planning Sign Templates
About Event Planning Sign Templates
Organizing an event can be overwhelming — but it doesn’t need to be. Go digital and create free wedding invitations, RSVPs, and event itineraries with JotForm. Simply match your existing event form to one of our Event Planning Sign Templates to instantly convert submissions into beautiful PDFs. You can then share the PDFs with attendees, print them out for your records, or download and view them on any device.
Whether you’re organizing your dream wedding, sending out party invitations, or gathering feedback for a past event, our Event Planning Sign Templates can make your event planning a breeze.
Can’t find a template for the type of event you’re hosting? No worries — Jotform PDF Editor lets you easily customize templates, helping you craft the perfect invitation, RSVP, or itinerary for your event. Change fonts and text colors, include your logo, and rearrange event details with our simple drag-and-drop tool. How about adding some photos to get everyone hyped up for your event? Your PDFs won’t just get the job done, they’ll look good too.
You can even use our unique widgets and integrations to further automate the process. Set up autoresponder to automatically send event itineraries or booking confirmations to registered attendees. That way, you can ensure that all parties — see what we did there? — have enough information to make sure the event runs smoothly. You can even import your RSVP responses to a spreadsheet guest list using our Google Sheets integration. With Jotform’s Event Planning Sign Templates doing the grunt work for you, you and your guests will be getting down on the dance floor in no time.
Frequently Asked Questions
1) What are event planning templates?
Event planning templates are premade documents that you can use to help plan events. Planning an event often involves different kinds of documentation, and templates can help you get started creating that documentation quickly. They can include event contracts, itineraries, agreements, and more.
Event templates simplify the process of running and managing events so that all aspects of event planning go off without a hitch. Whether you’re a professional event planner or need help running your own event, there are a variety of templates you can use to manage different aspects of the event planning process.
2) Types of event planning templates
There are many different types of event planning templates:
- Itineraries and schedules are detailed plans that outline what an event will look like in terms of activities and timing. They provide attendees with an idea of what to expect and when by listing all planned activities, such as presentations, panels, networking hours, and meals. They may also include information about logistics and locations. Itineraries and schedules are great tools for planning a successful event, as they help both attendees and event planners organize their time.
- Contracts are formal agreements between parties involved in planning an event. They can include agreements with vendors, performers, venue owners, and more. Outlining terms and conditions in a professional contract can ensure that both parties know exactly what is expected of them going forward — and any potential consequences if they don’t hold up their end of the bargain. By clearly stating each party’s rights and obligations, you can help prevent future disputes and ensure good relations between everyone involved.
- Registration forms are used to collect information from event attendees, such as names, email addresses, phone numbers, dietary requirements, and more. This information is essential for sending attendees information and important updates and for planning around issues like restricted diets or allergies.
- Invitations are an essential type of event planning document — after all, how will your event have guests if you don’t invite them? By using free invitation templates from Jotform, you can send out online invitations to your guests and collect RSVPs online. Then you can get an understanding of who will be attending your event and how to better plan for it.
- Feedback forms help you get an idea of what attendees liked and didn’t like by asking them to evaluate various aspects of the event after the fact. This is crucial for improving future events, boosting attendance, and driving more success for your event planning efforts.
3) Key elements of event planning templates
The key elements of event planning templates vary based on the type of event you’re planning and the kind of forms and documents you need to support it. However, there are some things to keep in mind.
First, many event planning templates help you get a better understanding of your event attendees — by collecting contact details, other personal information, e-signatures, RSVP info, and more. Once you’ve collected information about your attendees, you’ll have a vital resource that can help you improve your event and ensure that everything runs smoothly. So your event planning template should include fillable fields. Jotform’s event templates come premade with easily fillable fields.
Other aspects of event planning templates include event details and specifics. This can include the dates, times, and locations of each part of the event, or schedules that help event organizers align on delivering a successful event.
By getting a better understanding of your attendees and your event logistics, you’ll have the key elements you need to make the most of your event planning.
4) Benefits of using event planning templates
There are many benefits to using event planning templates, some of which include
- Better organization: With plenty of important information at your fingertips, you’ll have everything you need to ensure that you and your team’s event runs smoothly.
- Boosted efficiency: The days of working things out with pen and paper are over. Online event planning templates work on any device and integrate seamlessly with other apps, so you can create a time-saving automated workflow that levels up your efficiency.
- Improved communication: Online templates help you gather information easily, and they act as an accessible digital resource that other members of your team can view. This improves communication by ensuring that all team members are working from the same information.
- Smooth budget management: Whether you’re collecting online payments through a form or getting an idea of how many guests to plan for, event planning templates can be referred to when making budgeting decisions. This helps you better understand the financial position you’re in and avoid going over budget.
5) Use cases for event planning templates
Some types of events that benefit from event planning templates are
- Weddings: There’s a lot of pressure involved in planning a wedding. Event planning templates, like itineraries and RSVP forms, can be used to collect and organize information and help the event run as smoothly as possible.
- Fundraisers and community events: Fundraisers are a great opportunity for charities and nonprofits to connect with members of their community. Templates can be used to collect donations, handle volunteer registrations, gather RSVPs, and more.
- Corporate events: Professional event planners working for companies and organizations can use event planning templates for all aspects of the corporate event planning process, from beginning to end. Collect registrations and RSVPs, generate schedules, and gather feedback from attendees to improve events in the future.
6) How to create event planning templates with Jotform
Jotform’s free event planning templates are ready to use with just a few clicks. Simply select a PDF template, choose an existing form to apply the PDF template to or create a new form, and then share the form to gather important information like contact details, e-signatures, payments, and more. Form submissions will then automatically convert into a PDF format matching the template you chose. Sign up for a free Jotform account today to get started.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.