The Auto-Delete Submission feature automatically moves the submissions received from a form to Trash. This can be useful if you’re transferring your form submission data to a 3rd party service or to your custom setup via API or Webhooks where the entries kept in Jotform become unnecessary.
There are 2 ways to set the submission auto-deletion period.
How to Set Up Deletion Period to a Particular Form
- Go to the Settings tab in the Form Builder.
- Click the Show More Options button.
- Scroll down to the Auto-Delete Form Submissions section.
- Click the Enable button.
- Set the Deletion Period.
- Click Next*.
- Finally, review your settings and click Yes, Update to apply and save the changes.
*If there are existing submissions that exceed the selected Deletion Period, an option to keep or delete these entries will be provided.
![form-builder-confirm-auto-delete-submissions-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/form-builder-confirm-auto-delete-submissions-min.png)
How to Set Up Deletion Period to All Forms
The Auto-Delete Submissions feature can also be found on the My Account page. You can set a deletion period to all existing forms in the Data section.
The settings applied here will become the default settings for the new forms that will be created in your account.
- Open your Data page.
- Click the Set Deletion Period button.
![my-account-data-auto-delete-submissions-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/my-account-data-auto-delete-submissions-min.png)
- Set the Deletion Period.
- Click Next.
![my-account-data-set-deletion-period-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/my-account-data-set-deletion-period-min.png)
- Review the settings and click the Yes, Change All button to proceed.
![my-account-data-auto-delete-submissions-apply-settings-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/my-account-data-auto-delete-submissions-apply-settings-min.png)
- Choose whether to keep or delete existing entries that exceed the selected Deletion Period.
![my-account-data-delete-existing-submissions-prompt-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/my-account-data-delete-existing-submissions-prompt-min.png)
- Finally, click the Yes, Update button to apply and save the changes.
![my-account-data-auto-delete-submissions-update-button-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/my-account-data-auto-delete-submissions-update-button-min.png)
How to Disable the Auto-Delete Submissions Feature
Follow the steps in setting up the Deletion Period for a particular form or all forms account-wise. Instead of an option to enable or set up the Deletion Period, you’ll see a button to disable the Auto-Delete Submissions feature.
![form-builder-disable-auto-delete-submissions-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/form-builder-disable-auto-delete-submissions-min.png)
![my-account-disable-auto-delete-submissions-min](https://www.jotform.com/blog/wp-content/uploads/2022/03/my-account-disable-auto-delete-submissions-min.png)
Notes
- Deleted submissions can be found in the Inbox or Jotform Tables’ Trashed entries.
- Entries that have been in the trash for more than 30 days will automatically be purged.
- Imported or manually added submissions won’t be deleted automatically.
- Archived submissions and restored entries that were deleted automatically will be excluded.
- Manually or automatically deleted submissions are still counted towards your monthly submissions limit.
Send Comment:
2 Comments:
83 days ago
The Auto Delete Submissions is not working. I have mine set to 30 days after they are received, and entries still exist from March 17. I was manually deleting entries prior to that.
Any ideas as to why my submissions are not deleting after 30 days?
More than a year ago
Is it possible to delete submissions based on conditional logic? for example if a certain box (e.g. GDPR agreement) wasn't checked, delete after a week, if it was, never delete.