HAFFA AGM 2025

HAFFA Annual General Meeting (AGM) 2025

Reply Slip

To:		HAFFA
By Email:		AGM@haffa.com.hk
Enquiry:		2796 3121 (Ms. Lim)
Deadline:		07 April 2025 (Monday)

Date:		25 April 2025 (Friday)
Time:		8:00 a.m. Breakfast 9:00 a.m. AGM and Guest Presentations 10:30 a.m. End of AGM
Venue:		Grand Ballroom, 3/F, Sheraton HK Hotel & Towers 香港喜來登酒店 20 Nathan Road, TST
Language:		Cantonese

Member Company Name*

Contact Person*

SalutationFirst Name (e.g. David)Surname (e.g. Chan)

Title*

Tel*

Email*

Will your company appoint representative to attend the HAFFA AGM 2025?*

YES, our company will appoint representative to attend the AGM.NO, we regret to inform HAFFA that there will be no representative from our company to attend the AGM. 本公司將不會有代表出席周年大會。(please go straight to Section E below)

We, (Co name) #

of (Co. Address)

Please fill in the Company Address

being a member of Hongkong Association of Freight Forwarding And Logistics Limited (“HAFFA”) pursuant to Article 20 hereby authorize

Name

SalutationFirst Name (e.g. Peter)Surname (e.g. Wong)

Title

Email ^

Please make sure your email address is accurate. Relevant AGM notifications and your final voting record (containing a list of your selected candidate companies - if applicable) will be sent to this email address.

as our representative to attend the Annual General Meeting of HAFFA to be held on 25 April 2025 and at any adjournment thereof, and *who shall be our representative eligible for election as a Committee Member at the said Annual General Meeting.

#	Company name of Members who have registered for attending AGM will be published in the AGM attendance list which will be circulated to all members via HAFFA News in mid-April 2025.
^	Please make sure your email is accurate. Relevant AGM notifications and your final voting record (containing a list of your selected candidate companies - if applicable) will be sent to this/these email address(es).

Meanwhile, I wish to send additional staff (registration Fee: HK$538 / person)* to attend the AGM.

YesNo

Number of Additional Paid Seat(s)

012

Amount of Additional Paid Seat(s) (HK$)

Please contact HAFFA direct for additional seats of 3 or above.

Payment method

Company CROSSED cheque made payable to "HAFFA"FPS - HAFFA FPS identifier: 100147925 [Name: Hongkong Association of Freight Forwarding and Logistics Limited] Please send us the online bank confirmation message via download or captured screen by return (via email: AGM@haffa.com.hk) after you have remitted the payment.Bank Transfer details will be provided in the auto email confirmation after your online registration is submitted.

Additional Participant 1

SalutationFirst Name (e.g. Mary)Surname (e.g. Leung)

Title

Email ^

Please make sure your email is accurate. Relevant AGM notifications and the final voting record to be submitted by your authorized representative at AGM (containing a list of selected candidate companies - if applicable) will be sent to this email address.

Additional Participant 2

SalutationFirst Name (e.g. John)Surname (e.g. Cheung)

Title

Email ^

Please make sure your email is accurate. Relevant AGM notifications and the final voting record to be submitted by your authorized representative at AGM (containing a list of selected candidate companies - if applicable) will be sent to this email address.

If the authorized representative or additional participant(s) joining AGM (as shown under section B & C above) is NOT one of the management personnel listed in the current HAFFA Members’ Directory, your company is required to register the email address of one of the listed management personnel, i.e. the person DECIDES which candidates to vote for, so he/she will receive the relevant AGM notifications and the final voting record to be submitted by his/her authorized representative at the AGM (containing a list of your selected candidate companies).

Is the authorized representative or additional participant(s) joining AGM (as shown under section B & C above) is one of the management personnel listed in the current HAFFA Members’ Directory?

Yes. (please go straight to Section E below)No, please register the email address and information of one of the listed management personnel.

Our Management Personnel (One of personnel listed in the current HAFFA Members’ Directory)

SalutationFirst Name (e.g. Betty)Surname (e.g. Lee)

Title

Email ^

Please make sure your email is accurate. Relevant AGM notifications and the final voting record to be submitted by your authorized representative at AGM (containing a list of selected candidate companies - if applicable) will be sent to this email address.

Please select the following box if your company does not wish to stand for election as Committee Member.

We DO NOT wish to stand for election to become a HAFFA Committee Member (Term:2025–2027). 本公司不希望參選成為HAFFA委員會委員 (任期: 2025-2027)

Disclaimer/Terms:

We confirm that we have read in detail, understood and agreed to abide by the participants' instructions/rules and regulations set by HAFFA. And we consent to the use of our personal data provided on this form in accordance with HAFFA’s Privacy Policy and Personal Information Collection Statement.

This website and registration system is maintained by HAFFA and contains information provided by HAFFA from time to time. Personal data shall be collected directly by HAFFA and proceeded per HAFFA’s Privacy Policy and Personal Information Collection Statement through the use of this website and registration system. Users are advised to read HAFFA Privacy Policy before providing any personal data and continuing with the reservation/registration process.

We declare that our participant(s) listed above are in good physical condition and his/her/their health is/are fit for the subject event. If there is any loss or injury or casualty accident occurred during the event, we clearly stated that we are responsible and no responsibility will be held to the individual and/or organization of the organizer.

After submitting this online reply slip, we understood that we shall receive a separate email with the details submitted by our company, which is regarded as the final submission.

Authorized Signature (the below authorized personnel or his/her authorized Contact Person above)*

Name of Signor (must be any ONE of the management personnel listed in the current HAFFA Members’ Directory.)*

SalutationFirst Name (e.g. Betty)Surname (e.g. Lee)

Title*

Date

Reply Slip

(A) ATTENDING HAFFA AGM 2025

(B) APPOINTMENT OF AUTHORIZED REPRESENTATIVE (Free of charge)

(C) ADDITIONAL PARTICIPANT(S)(HK$538 / person)

(D) REGISTRATION OF MANAGEMENT PERSONNEL’S EMAIL ADDRESS

(E) NOT STANDING FOR ELECTION AS HAFFA COMMITTEE MEMBER