The trusty signup sheet is a staple for event managers, who use it to track event attendees, gather participant information, and more. Online signup sheets are most common because they’re simple to create and easily accessible for everyone.
You can use a number of different tools to create an online signup sheet. Google Forms is a popular choice because it allows you to customize the form questions, structure, and look to meet your exact needs. Whether you’re planning a potluck with friends, organizing a work meeting, or coordinating class presentations, a signup sheet in Google Forms can help you meet your goals.
In this article, we provide step-by-step instructions on how to make a signup sheet in Google Forms. And if you decide to investigate other options, we’ll introduce to you an advanced form builder you can use to more effectively plan events and more: Jotform.
How to make a signup sheet in Google Forms
If you’re familiar with the Google suite of applications, you’ll find it easy to work within Google Forms. Here’s how to build an effective signup sheet step by step:
Create the signup sheet itself
1. Open Google Forms.
2. Choose a Blank form to start creating one from scratch or select From a template to start with a preset format.
3. Fill out the relevant form details, such as Title, Description, and Form Fields.
Note that Google Forms offers multiple question types, such as short answer, multiple choice, grid, and more.
Configure your signup sheet settings
4. Click Settings. Configure the signup sheet settings for responses, presentation, and defaults to meet your needs. For example, if you want to collect the email addresses of the people filling out the form, select Verified for that field. If you want to set a limit of one response per user, toggle that option.
5. Expand Presentation to see the available options for what users will see when they fill out the signup sheet. You can send confirmation messages to form respondents after they’ve submitted their signup sheet response, for example, or provide a link for users to submit another response.
6. Select your Defaults. For example, if you want to make all questions required, toggle that option.
Configure your signup sheet responses
7. Click Responses. Click Link to Sheets if you want the data from your users to go directly to Google Sheets. You can sort, filter, and analyze signup sheet data for planning and coordination purposes within Google Sheets.
8. Click More options (the three vertical dots) if you want to Get email notifications for new responses or Select destination for responses.
Personalize the look of the signup sheet
9. Click the paint palette icon on the top-right side of the form.
10. Choose the Text Style, Header Image, Color, and Background for your signup sheet. If it’s connected to an organizational event, you can match the look of the signup sheet to the branding of the event or organization.
Preview your signup sheet
11. Click the eye icon on the top-right side of the form. Check the preview to make sure all the form fields are included and that the settings you’ve selected are correct.
Share your signup sheet
12. Click Send to share the form with users. You can choose to send it via email or link or embed the form on a website. If you’re sending it via email, fill out the email address, subject line, and message. Select the checkbox if you wish to include the form within the body of the email.
If you’re sending it via link, copy the link so you can paste it where you want to send it.
If you’re embedding the form, copy the embed code and paste it in your website CMS.
How to get signup sheets and so much more with a Google Forms alternative: Jotform
It’s easy to make a simple signup sheet in Google Forms — but if you’re looking for something that offers advanced functionality, you may need to look for a Google Forms alternative.
Jotform is a form builder that’s just as easy to use as Google Forms, but it includes advanced features to help you create more robust signup sheets (and much more).
- Jotform comes with thousands of templates you can use as a starting point, such as a class sign-in sheet, a visitor sign-in sheet, and a patient sign-in sheet. Simply customize the template with your form fields and branding.
- You can accept payments within Jotform’s signup sheets, connecting with 40-plus payment gateways.
- If you need to collect signatures on your signup sheet, Jotform has an e-signature tool that’s intuitive and easy to use.
- Once you’ve collected the data in Jotform, you can manage it in Jotform Tables and create stunning reports in Jotform Report Builder.
And, if you prefer to use Google’s suite of tools, you can integrate Jotform with Google Drive, Google Sheets, and Google Calendar so you’ll never have to disrupt your workflow. Give Jotform a try today!
Photo by Antoni Shkraba
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