On occasion, AdoptAClassroom.org’s vendors are unable to provide everything a teacher needs for their classroom. In these cases, AdoptAClassroom.org does allow for the use of funds for those items outside of our vendor network, provided the purchases meet the criteria and guidelines below. For a list of FAQ's please visit our Out-of-Network Policies and FAQ Page
- All purchases must be pre-approved prior to purchase. Receipts sent without prior approval will be subject to delay and possible rejection.
- The item must be purchased by the teacher, school, or school district, with receipts clearly denoting a balance paid. PDF copies of itemized order receipts are acceptable; handwritten receipts without a business name are not. Unpaid invoices or quotes are likewise not accepted.
- The item must not be available in a similar form through our vendors—items must be qualitatively different from that which is available on our site (e.g. an office chair available through Amazon may be deemed too similar to a product available on AdoptAClassroom.org’s site from Staples).
- Any professional development, field trip, or unusual purchase (movie tickets, food, a trip to a climbing gym) must be accompanied by a letter signed by a school administrator on school letterhead explaining the purpose of the expense.
- All purchases outside the AdoptAClassroom.org Marketplace are subject to a 5% administrative fee to cover costs associated with processing. The minimum fee charged will be $10. This fee will be deducted from your AdoptAClassroom.org account balance. If there is not enough account balance to cover the fee, it will instead be removed from the reimbursement check.