UW COVID Response Expenditure Request

Supplies or Materials
Please briefly outline the needed supplies or materials (description, quantity, approx price each unit and approx total price)*
Does the type/nature of this expenditure require your business unit to procure supplies or materials from an external source?*

Yes, I will need to procure from an external sourceNo, I have internal stock that I will use
Will ALL of the supplies or materials needed (either to be procured or existing from stock) be utilized entirely for the UW's COVID response?*

Yes, all of the supplies/materials needed will be utilized entirely and directly for the UW's COVID responseYes, but some or all of the supplies/materials needed are expected to have utility beyond the UW's COVID responseNo, the supplied/materials do not directly relate to the UW's COVID response
Please describe how the supplies or materials needed will be used in relation to the UW's COVID response. Please be specific (location, purpose, etc).*

Contractual Services
Please note: failure to follow federal contracting requirements when procuring and selecting contractors will put the UW at risk of not receiving reimbursement for associated response costs.

UW Procurement is available to assist with any questions you may have.
Please briefly outline the services you need to procure from a 3rd party (outline scope of work and approx total price)*
Are ALL of the contractual services requested directly related to the UW's COVID response?*

Yes, the proposed services to be procured are entirely and directly related to the UW's COVID responseNo, the proposed services to be procured do not directly relate to the UW's COVID response
Please describe the building location(s) of where services will be used or deployed. If not used/deployed to a specific location OR are consulting in nature, please indicate as such. Please be as specific as possible.*

Equipment
Please briefly outline the required equipment (description, quantity, approx price each unit and approx total price)*
Does the type/nature of this expenditure require your unit to procure the equipment from an external source?*

Yes, I will need to procure from an external sourceNo, the UW owned this equipment prior to the COVID pandemicNo, the UW already purchased this equipment as a result of the COVID pandemic
Do you need to purchase or lease this equipment?*

I will need to purchase this equipmentI will need to lease this equipmentI do not know if I will need to purchase or lease this equipment at this time
Please describe how the required equipment will be used in relation to the UW's COVID response. Please be specific (location, purpose, etc).*

Please note you will be expected to maintain detailed documentation to facilitate future cost recovery opportunities. To facilitate your documentation efforts, you may be asked to use forms developed by the Federal Emergency Management Agency (FEMA) or similar derivatives developed by the UW:

For examples of the types of information you may be asked to maintain, please refer to the following links, below
- Labor Summary Record (UW is evaluating options in Workday to facilitate)
- Supplies and Materials Summary Record
- Contract Work Summary Record
- Rented Equipment Summary Record
- Owned (Force Account) Equipment Summary Record

What Happens After I Submit?

After you submit your request for a resource or expenditure, a member of the Office of Planning and Budgeting will triage your request to the appropriate Executive Approver noted below

Scope	Executive Approver
Facilities and Facilities Services Related	Lou Cariello, Vice President, UW Facilities
Human Resource and Personnel Management Related	Mindy Kornberg, Vice President, UW Human Resources
Academic and Learning Technologies Related	Phil Reid, Vice Provost, Academic Student Affairs
Broadly Information Technology Related	Aaron Powell, Vice President, UW Information Technology
Broadly Environmental Health and Safety Related	Margaret Shepard, Chief Strategy Officer, UW Executive Office

Once a decision has been reached by the Executive Approver, OPB will provide the requester with one of the three possible outcomes, as well as additional information on how to proceed with processing your requisition.

1) The request is approved to be expended to central funds.
2) The request is approved to be expended to your local business unit.
3) The request is within the scope of normal business operations, if you elect to move forward, the cost would be expended to your local unit.

Every effort will be made to reach a decision within one business day of request submission.

Should be Empty:

COVID Response Expenditure Request

Labor

Supplies or Materials

Contractual Services

Equipment