Limit form access to only form users within our organization.

Can you create a form and restrict access to certain email domains outside of our organization. with out user login too

Hi Giovanni,

Thanks for using Jotform. You can change the access settings of a form to Private to restrict access. Doing that is easy. Let me show you how:

1. In Form Builder, click on Publish at the top.
2. Click Settings next to the gear icon on the Quick Share page.
   
   
3. Select Private Form so only invited people can access your form.
   
   

We also have a guide on How to Add Assignees to your Form and Making Your Forms Accessible to Company Members Only that you can check out.

If that's not what you are looking for, you can also enable password protection on your form. Let me show you how:

1. In Form Builder, click on Settings at the top.
2. Click Show More Options.
   
   
3. Tick the box under Password Protection to turn on and create a password.
   
   

That's it! Give it a try and let us know how it goes.

Hi Giovanni,

Thanks for reaching out to Jotform Support. You can change the Access Settings of the form to Company Access. It means only people invited with an email address from the domain set in the settings can access your form. Let me show you how you can change the access setting to Company Access:

• Open your form in Form Builder, and in the orange navigation bar at the top of the screen, click on Publish.
• In the menu that appears on the left side of the screen, click on Quick Share.
• Click on the Setting button, located on the right side of the blue Gear icon beside Share With Link.
• Select Company Access, and then enter your domain under the Require organization email domain.

Someone who doesn’t have an email address from the domain you select won’t be able to view or fill out the form.

Give it a try and reach out again if you have any other questions.

Hello sorry if i wasnt clear. im looking to send out forms to clients and we want to make the that are private and dont require a password or login. I would like them to just put in their email and restrict it to their email domain so outside our organization. is that possible

Hi Giovanni,

You can achieve this as a workaround. You can add an email field on the first part of the form and separate it as a page then set conditions to Skip to a page which will show a message that they are not allowed to fill in the form. It's easy, let me show you how:

1. In Form Builder, click on Add Form Element +, and select and drag an Email Field, Page Break and a Paragraph Field.
2. Now, edit the Paragraph field to show a message that the user is denied from accessing the form.
3. Next, click on Settings in the orange navigation bar at the top of the page and click on Conditions in the left panel.
4. Now, select Skip to/Hide a page and set the conditions and create another condition using Show/Hide Field to hide the Submit button to prevent form fillers out of organization to fill in the form.
   
   

That's it. Here's a screencast of the result:

Here's a demo form that you can test and clone.

Give it a try and let us know if you have any other questions.