Add the second form's QR code to the first form's Autoresponder Email.

Hi

I currently have a team entry form for my events, which generates an autoresponder email containing a link to a unique player registration form for that team.

My question is, can I show this link in the form of a QR code in the email.

This is the main entry form: https://form.jotform.com/241621396966870

This link is for the emails section in the builder https://www.jotform.com/build/241621396966870/settings/emails

The relevant email is called "Futsal Team entry: important registration info"... As you can see it has a link in it for a registration form unique to that team. Can I set it up to automatically generate a QR code for this link, with the QR code to also display in the email?

Thanks

-Owen.

Hi Owen,

Thanks for reaching out to Jotform Support. To clarify, do you want to include a QR code in your Autoresponder Email, so that when form fillers scan the code, they will be redirected to your Corporate Challenge Player Registration form? If yes, you can enter the form's QR code into the Corporate Challenge Futsal 2024 Autoresponder Email's source code. Let me first show you how to get the Corporate Challenge Player Registration's QR code:

1. On your Corporate Challenge Player Registration form's Form Builder page, click on Publish in the orange navigation bar at the top part of the page.
2. Under Quick Share, click on the View More link.
3. Select Share with QR Code.
4. Click on the Copy Code button.

Now, let's add the copied code into your Corporate Challenge Futsal 2024 form's Autoresponder Email's source code:

1. On the Corporate Challenge Futsal 2024 form's Form Builder page, click on Settings in the orange navigation bar at the top part of the page.
2. Go to Emails. Hover your mouse over the Autoresponder Email named Futsal Team Entry: Important Registration Info, and click on the pencil icon.
3. In the Email body, select the Source Code icon (>_) from the menu at the top.
4. Enter the code given above into the dialog. Add it to the last part of the code, and click on OK.

Check out the screencast below to see my results:

If that’s not exactly what you’re looking for, can you explain a bit more, so I can help you better?

Once we hear back from you, we'll be able to help you with this.

Hi.
From reading that it seems like it will only take me to the generic version
of the Player Registration form, like this one:
https://form.jotform.com/241628508727867
The link in the the email is set up to take them to a unique form,
pre-populated with their team name, like this one:
https://form.jotform.com/241628508727867?form_title=Corporate%20Challenge%20Futsal%202024&teamName=Smith%20Tigers&Contact1email=owen@scorelinesports.com.au&companyName=Smiths%20and%20Co
I want to see if there is a way to automatically generate a QR code for
each one of those.
Let me know.
Thanks
Owen
...

Hi Owen,

I ran some test and can confirm that it's possible to have prefilled URL of your second form in a form of QR. Let me show you how to do it:

• Add a Long Text field on your form. We will place the prefilled URL of your second form here.
• Add a Dynamic QR Code widget and set the label to encode to be the same with the Long Text's label.
• Create a Condition to concatenate your second form's URL along with the values you want to in to your QR Code.

That's it. Here's how the form should behave. Note that you can Hide both the Long Text and the Dynamic QR Code widget afterward:

And here's what the email looks like:

You can also test and clone my demo form here if you like.

Let us know if you need any more help.

Hi

I am trying to recreate this on my form, using the field that I really need - teamName

This is what I have done:

But I am getting this message when I try to save:

Can you see where I am going wrong?

Thanks

Hi Owen,

You are getting this message because the Summary field has not been selected. The summer field is the field where you will be passing the value. As per my colleague's instruction, you will need to select the QR field.

Give it a try and let us know how it goes.

Ok thanks. Unfortunately it still doesn't work even after fixing that... any other thoughts? I have to go to bed now but will check back in 7 hours or so.

Hi Owen,

Currently, your calculation consists of both number and string, as shown in the screenshot.

To convert the Number, you will have to click it as shown in the screen recording.

Give it a try and let us know how it goes.

I got that part sorted but I am still not quite finished. Just to clarify, I need to reproduce the following link as a QR code: https://form.jotform.com/241628508727867?form_title=%7Bform_title%7D&teamName=%7BteamName%7D

I have an email simply containing the link and that works, showing the name of the team on the other form for player registration. However link from my QR code just shows a zero value for the team name.

Does this make sense, and can you assist?

Hi Owen,

I can see that the condition in the Team Name field is set to number, this is why the value is not passed to the regoQR field that you created. Let me show you how to fix it:

1. In Form Builder, in the orange navigation bar at the top of the screen, click on Settings.
2. Click on Conditions on the left side of the screen.
3. Hover your mouse over the problematic condition and click on the Pencil icon.
4. Set the Team Name value to String. Check out the screencast below to see how it's done:
5. Finally, click on Save.

Here's a screencast of the expected result:

Screenshot of Autoresponder email:

Give it a try and let us know if you need any help.

That works. Thanks very much, that's brilliant!