Capacity limits on a sign-up form

Hello,

I am in need of a form to enable students to sign up for their activity/class choices over a 4 week program. Each week- they need to select their choice for a sport activity and their choice for an enrichment activity. Each activity needs to have a limit and allow no more than 15 students to register.

So for example:

Week 1: Sports options

• Soccer (15 spots)
• Basketball (15 spots)
• Tennis (15 spots)
• Volleyball (15 spots)

Week 1: Enrichment options

• Photography
• Painting
• Song writing
• MakerSpace

and so on for week 2, week 3 and week 4....

OR if there is an option to allow students to select their top two choices for us to be able see not just that someone picked soccer and basketball as their top two options but to see more specifically, I picked basketball as my first choice and 2nd is soccer.

Thank you!

Chile

Hi Chile,

Thanks for reaching out to Jotform Support. You can use the Gift Registry widget, which will allow you to set up a number of limited spot. Here's how to do it:

1. In Form Builder, on the left side of the screen, click on Add Form Element.

2. On the left panel, go to Widgets.

3. Search for Gift Registry.

4. Click/Drag to add Gift Registry to the form.

You can display a specific Gift Registry widget depending on what week of the month by using a Show/Hide condition with a hidden Date Picker form element with its value set to Current. Here's how to do it:

How to add a hidden Date Picker form element:

1. In Form Builder, on the left side of the screen, click on Add Form Element.

2. On the left panel, click/drag to add the Date Picker into the form.

3. On the right side of the newly added Date Picker, click on the Gear icon.

4. On the right panel, go to Options.

5. Set Default Date to Current.

6. Go to Advanced.

7. Turn on Hide field.

How to create Show/Hide Field condition:

1. In Form Builder, in the orange navigation bar at the top of the screen, click on Settings.

2. Click on Conditions on the left side of the screen.

3. Select Show/Hide Field.

4. Configure the condition as shown in the screenshot.

5. Click on Save.

You can check out my demo form. You can also use the clone feature to get a copy of it.

Give it a try and let us know how it goes.

Thank you for this! I tried to click the demo form but it says the form is not found.
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Hi Chile,

A copy of my colleague's form can be found here. You can clone that form instead. Based on the condition my colleague set up on the form, the Gift Registry widget will only show after the 17th and will hide again on the 23rd.

Reach out again if there’s anything else we can help you with.

Hello,
Per your message below, are you saying I will not be able to view the widget conditions set until 6/17 and today is 6/14? The form as is is confusing as I don't see how it allows someone to select a choice that has a capacity or qty limit.
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Hi Chile,

You can remove the Date Picker Option from the guide sent by Christopher earlier so the widgets will always show. The Gift Registry Widget limits each option to 15 slots only. You can check out and clone my demo form which display each week activity at the same time. Check out how the form works in the screencast below:

Keep us updated and let us know if you need any more help.