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William MendesAsked on June 13, 2018 at 12:20 PM
Hello. I would like to know if you have an option available so that I can create users and passwords for people to fill out my form.
For example: I have a form and would like only specific people to have access to it. With a way that each of these people has a user and a password to access and respond to my form.
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Vanessa_TReplied on June 13, 2018 at 2:07 PM
UPDATE (August 20, 2019): Password protection feature is available now.
Here is how it works:
1. Open the Form Builder and find the Enable Password Protection option under the Settings tab.
2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.
3. When you set a password for the form, a person who wants to open the form will see this page:
4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:
5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:
6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.
We do have a workaround that would enable you to share the form to specific people only. However, for this workaround to work, you would need to know the username and password values beforehand.
Please note that this is not a real password protection but only a workaround.
Basically, we would just have two fields that we'll label username and password, then if the values for these questions, matches the predefined list of values you have, then we will show all the other fields of the form.
Suppose we have the following user credentials:
User: first
Password: user
Username: test
Password: jotform
Workaround:
1. Create the username and password field
2. Add a form calculation widget field, let's name it Access Code for this example, then set it up to concatenate the username and password, then hide this field
3. Add a section collapse field
4. Add all the other fields under the section collapse
5. then, we'll create a condition where if Access Code is any of your predefined values, then show the section collapse
Result:
Some other option when sharing the form to specific people: https://www.jotform.com/help/306-Allow-Jotform-to-Be-Filled-out-Only-by-Those-with-a-Special-Link
Let us know if you need more help.
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Nur Karabağ JotForm DeveloperReplied on August 20, 2019 at 7:28 AM
UPDATE: Password protection feature is available now.
Here is how it works:
1. Open the Form Builder and find the Enable Password Protection option under the Settings tab.
2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.
3. When you set a password for the form, a person who wants to open the form will see this page:
4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:
5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:
6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.