Region - 2024 Club Event Sanctioning Application Form

2024 CLUB SANCTIONED EVENT APPLICATION FORM
To apply to host a Sanctioned event within the state of NSW, hosts MUST complete all points within the application process. Incomplete applications will be returned.

IMPORTANT INFORMATION:

Any club, region or committee looking to host a competition or event in 2024 must complete the Event Sanctioning Application and must comply with all current government and health restrictions.

To apply for a sanctioned event please read and complete ALL steps below;

Step 1: Complete the details of the person submitting the application
Step 2: Select event type and gymsport(s)
Step 3: Enter the specific event details
Step 4: Upload required documents

Please note the following documents are required upon application;

1. Venue Evacuation Plan

2. Competition Entry Form

Step 5: Complete the application agreement including the agreement that the club has a copy of the venue evacuation plan and any required venue safety briefing.

Following approval, all NSW Sanctioned events will be published on the 2024 Club Activities Calendar on the GNSW website.

GNSW will upload the entry form to the 2024 Club Activities Calendar on the GNSW website. All entries for club events will be received by the host club.

NOTE: Competitions will not be sanctioned if participants from a non-affiliated club participate in the event.

Please refer to the 2023 Sanctioned Competition Event Booklet for further information on Sanctioning a competition in 2023.

For all enquiries, please email your Club and Region Development Officer

COMPETITION CONTACT DETAILS
Contact Person *

Contacts First NameContacts Last Name
Contact's Phone Number:*
Contact Email:*
example@example.com
Club Name*

EVENT DETAILS - TITLE & GYMSPORT
Title of Event:*
This name will placed on the GNSW Website
Date of Event: 1st Day*

DayMonthYear
Date of Event: Final Day*

DayMonthYear
Entry Closing Date: *

DayMonthYear
Entry Fee*
As discussed and approved by CRDO
Please indicate which Gymsports will be available:*

Men's Artistic GymnasticsWomen's Artistic GymnasticsTrampoline GymnasticsRythmic GymnasticsAcrobatic GymnasticsAerobic GymnasticsGymnastics For All

EVENT DETAILS - PERSONNEL
Judging Coordinator:*

JC First NameJC Last Name
Judging Coordinator Email*
example@example.com
First Aid Officer: *

FA First NameFA Last Name
Is a First Aid Box & Ice Available?*

YesNo

EVENT DETAILS - VENUE
Competition Venue:*
Competition Address*

Street Address

Street Address Line 2

SuburbState

Post Code
Venue Phone Number:*
Venue Email:*
example@example.com

REQUIRED DOCUMENTS
The following documents are required upon application;
Evacuation Plan for club venue*

Cancelof
Competition Entry Form*

Cancelof
Competition Event Information*

Cancelof

SANCTIONING AGREEMENT
As part of my application to host a Sanctioned event, I agree to abide by all GNSW policies, rules and codes of conducts, including but not limited to the Sanctioned Event Policy and Application Booklet, Membership Policy, GNSW Technical Regulations, Judge Policy and Protocols and Member Protection Policy. (www.gymnsw.org.au)*

I Agree
As part of my application to host a Sanctioned event, I agree to abide by all GNSW policies, rules and codes of conducts, including but not limited to the Sanctioned Event Policy and Application Booklet, Membership Policy, GNSW Technical Regulations, Judge Policy and Protocols and Member Protection Policy on the Gymnastics NSW website, www.gymnsw.org.au.*

I Agree
In the event the specified procedures for hosting a sanctioned event or other GNSW polices are not followed, I understand that Gymnastics NSW has the right to refuse final sanctioning or to remove sanctioning of that event.*

I Agree
The host club will ensure that only clubs who are currently affiliated with Gymnastics NSW will participate in the event/competition, or any event/competition connected or associated in any way with or run in conjunction with the sanctioned competition*

I Agree
The host club will ensure that all clubs are aware that it is the club's responsibility to ensure all athletes and officials are current registered members of Gymnastics NSW prior to submitting entries, and those officials’ technical registrations will still be current on the day of the event. The host club will ensure all clubs entering the sanctioned competition have registered their athletes as current competitive athletes and all coaches and judges hold current technical accreditations in accordance with the GNSW coach and judge accreditation guidelines. Participating clubs must ensure that all Coaches and Judges registered for their Club have a current relationship registered at the Club in the Club Admin Portal, on the Tech Member tab before registering them for any event.*

I Agree
The host club will ensure that all clubs are aware that all coaches, judges, officials, administrators and volunteers over the age of 18 working (either in a paid or volunteer capacity) at Gymnastics New South Wales affiliated clubs, GNSW sanctioned events, and as part of GNSW sanctioned teams must hold a current and valid Working with Children Check (WWCC). All officials must supply their WWCC number, expiry date and date of birth with their nomination to attend any GNSW event, including Region events. No official will be permitted onto the Field of Play, including the competition floor, warm-up areas, marshalling areas or official spaces without a verified WWCC. Clubs must ensure that all Coaches and Judges registered for their Club have a current and valid WWCC registered at the Club in the Club Admin Portal, on the WWCC Check tab, before registering them for any event.*

I Agree
Gymnastics NSW Ltd (GNSW) is collecting your personal information (PI) to facilitate your application and administer your membership benefits. GNSW may use and disclose your PI as set out in this statement and our Privacy Policy (under "Our Policies" at gymnsw.org.au). If you do not provide your PI, we will not be able to administer your member benefits. We may disclose your PI to other parties, including our service providers, partners and sponsors(that may be located overseas from time to time). We may use and disclose your PI to provide you with publications, news, promotions and offers, and to contact you to help us improve our products and services, unless you opt out(see our Privacy Policy for details on opting out). Our Privacy Policy contains information about how you may access and seek correction of your PI, how to complain about a breach of your privacy, and how we will deal with that complaint.*

I Agree
Signature

Clear
Print Name:*
Role of person completing this form*
eg Region Supervisor
DateTime
Should be Empty:

2024 CLUB SANCTIONED EVENT APPLICATION FORM